Background:
Executive Order
847 (Supersedes EO 757) became effective January 10, 2003.
It is issued pursuant to authority granted by Sections 1 and 2
of Chapter III of the Standing Orders of the Board of Trustees.
It implements the Trustees' "full power and responsibility
in the construction and development of any state university campus,"
(Education Code Section 66606).
The
Executive Order indicates that in addition to having the responsibility
of maintaining the campus facilities (routine, scheduled, deferred)
and capital renewal of facilities, utility infrastructure, roads
and grounds, the campus facilities department is responsible for
providing non-maintenance services and improvements. Executive
Order 847 indicates that:
"The
campus general fund operations, or other appropriate funding sources,
shall be reimbursed the actual direct costs plus indirect costs
associated with requested non-maintenance services provided by
the facilities department."
Facilities
Services only receives budget allocations for maintenance work
(definitions below). Any work provided by Facilities Services
that is considered non-maintenance services shall be a chargeback
and subject to the reimbursement of direct and indirect costs
associated with the request.
Non-Maintenance
Work (chargebacks) include such items as:
-
Remodels
-
Providing decorative treatment
-
Attaching items to buildings and grounds
-
Furniture assembly
-
Rental of Enterprise vehicles
-
Hanging pictures and/or documents
-
Event support (electricians, custodial services, utilities,
grounds, etc.)
-
Adding electrical circuits
-
Providing new locks on filing cabinets (due to lost keys)
-
Adding electronic locking devices
-
Any work provided to non-state (auxiliary) entities
However,
small scale non-maintenance is predominantly done at "no
charge" and includes:
- Hanging
pictures, documents, decorative items
- Moving
furniture to storage
- Small
furniture assembling
- Repainting
offices (prior to 7-year cycle)
- Seismic
bracing of shelving
All
CSU Facilities Services are required to determine that all non-maintenance
work is:
- Adequately
controlled and accounted
- Properly
valued
- Fully
charged back to the customer
- Identified
and fully charged back for all non-general fund (auxiliary)
services
Chargeback
funds are used to procure materials, parts, vendor services, and
additional labor to meet campus needs.
Definitions:
The
complete definitions can be found at: http://www.calstate.edu/eo/EO-847.pdf.
But in short they are:
Operations
and Maintenance: Activities required by ongoing, routine operations
and maintenance of a building.
Deferred
Maintenance: Work that has been deferred on a planned or unplanned
basis due to lack of funds in the annual budget on building components
that have not reached their expected life cycle.
Capital
Renewal: The systemic replacement of building and utility
systems to extend their useful life.
Direct
Costs: Costs that can be readily assigned to a particular
costs objective with a high degree of accuracy.
Indirect
Costs: All costs that are not direct such as support personnel,
management/supervisory personnel, transportation, etc. Indirect
costs do not have a direct relationship to the production actually
being done but are related to the ability of the facilities department
to work.
Resource:
General Funds or other appropriate fund sources made available
to complete the basic mission of the facilities department. This
includes, but is not limited to, all in-house labor, contractor
support, and related sources to complete the facilities maintenance
task.
An
overview of Facilities Services' Chargeback rates can be found
at: http://facilities.csusb.edu/Services/FSChargeRate.asp
Mission:
While
adhering to the mandate set-forth in Executive Order 846, Facilities
Services continues to strive in providing a quality and safe environment
for our customers and employees and demonstrate stewardship of
the physical assets of the campus. We hold firm to our motto:
Maintaining a quality campus environment.
We
invite you submit your work request on line at: http://139.182.84.34:100/request.html.
If you have any questions, please feel free to contact Work Control
at extension 5175.
