AUTOMOTIVE > Motor Vehicle Program

DRIVER AND MOTOR VEHICLE PROGRAM

1.0 REGULATORY AUTHORITY

• CSU San Bernardino Environmental Health & Safety Policy
• State University Administrative Manual (SUAM)
• California Vehicle Code (CVC)
• California Code of Regulations (CCR)
• California Clean Air Act Amendment
• California Governor Executive Order
• National Energy Policy Act

2.0 ADMINISTRATIVE AGENCY

Campus (e.g. Environmental Health & Safety, Department of Public Safety), local (e.g. police), state (e.g. CHP), CSU Board of Trustee Auditors shall enforce compliance with all applicable regulations.

3.0 SCOPE

Although the provisions of these codes and the implementation of these regulations mainly apply to employees, the university is committed to providing for the health and safety of students and the public as well. Provisions of this program apply to all employees who purchase, drive, operate and maintain state motor vehicles.

4.0 SUMMARY

The driver and motor vehicle program has been developed on CSUSB to provide information, procedures, and regulatory requirements to ensure administrative awareness, purchase of vehicles, driver awareness, and proper vehicle maintenance. Any recommendations that will further improve the Driver Motor Vehicle Program are welcome and should be sent to your supervisor and/or to Environmental Health and Safety.

5.0 DRIVER MOTOR VEHICLE POLICY

5.1 It is the policy of California State University, San Bernardino to maintain, insofar as it is reasonable within the control of the university to do so, a campus environment for students, faculty, staff, and visitors that will not adversely affect their health, safety, and surrounding environment, or subject them to available risks of accidental injury or illness. No student or employee will be required to perform any task, which is determined unsafe or unreasonably hazardous.

5.2 To accomplish this, departments will comply with all applicable codes including but not limited to Governor’s Executive Order, CVC, SUAM and this Driver Motor Vehicle Program to ensure that all regulatory requirements are met.

5.3 The ultimate responsibility for establishing and maintaining the Driver Motor Vehicle Program at CSUSB rests with the university. Basic policies and procedures, which govern these acts, are thereby established through the Environmental Health and Safety Department under the final authority of the President.

5.4 However, the primary responsibility for the effectiveness of this program belongs to each university employee. Accordingly, all faculty and staff are to ensure that safe and healthful conditions are applicable in the motor vehicle program including driver safety and vehicle maintenance.

5.5 Employees whose duties necessitate driving vehicles in the course of their employment need to maintain acceptable standards. The privilege of driving is granted the issuance of a license by the Department of Motor Vehicles. Certain proficiencies and physical requirements must be proven prior to granting such a license; the failure to meet these requirements may result in revocation or the non-issuance of such a state license.

6.0 OBJECTIVES

When properly designated and implemented, an effective Driver Motor Vehicle Program will provide the basic tools to reduce the number of vehicle accidents, increase driver safety, proper vehicle maintenance, and compliance with alternative fuel vehicle purchase.

7.0 RESPONSIBILITIES

7.1 University Administration

The campus president has ultimate responsibility for establishing and maintaining effective policies regarding driver and motor vehicle safety and should, with other administrators provide continuing support for implementation and enforcement of the Driver and Motor Vehicle Program. The University Motor Vehicle Inspector as designated by the president is the responsibility of Facilities Services. The Motor Vehicle Inspector or designee has overall responsibility to ensure that the requirements of the CVC, SUAM, EHS Policy relevant to motor vehicle operation are followed for CSU San Bernardino.

7.2 See section 7.4 for updated information

7.3 University Motor Vehicle Inspector

As designated by the President, the Facilities Services Director or designee is the University Motor Vehicle Inspector and has the following responsibilities:

1. ensure that motor vehicle operation is maintained in a safe and compliance condition;
2. ensure that the Motor Vehicle Program is compliance with CVC, SUAM and Governor Executive Orders;
3. ensure that vehicles are removed from service at any time that it is deemed liable to experience a costly failure, unsafe, or if a department fails to comply with the various requirements of this program.

7.4 Facilities Services (FS)

1. FS is responsible in ensuring that CVC, SUAM, and alternative fuel vehicle purchases are complied with;
2. FS is responsible for ensuring that all recordkeeping are current and complete
3. ensures that all required driver safety training and Department of Motor Vehicles requirements are met prior to issuing a vehicle;
4. ensures that university motor vehicles are reserved and scheduled appropriately.
5. develop, implement, revise and ensure compliance with all driver and motor vehicle applicable regulations;
6. provide consultation to deans, director, chairpersons, and supervisors regarding the Driver and Motor Vehicle Program compliance;
7. periodic inspections of various applicable driver motor vehicle departments to ensure compliance with all elements.
8. review, formulate, and adopt new codes, applicable rules and standards to the university that govern applicable elements to the Driver Motor Vehicle Program.
9. under the authority of the President, revise and update this Driver Motor Program to ensure ongoing compliance.

7.5 Deans, Directors, Chairs, Managers, Supervisors

1. The supervisor is a key person in the Driver Motor Vehicle Program because they are responsible to ensure that their department and any driver operators will be in compliance with this program. Their responsibilities include but are not limited to the following:
2. ensure that prior to any vehicle purchase, requests are submitted in writing to F.S.;
3. develop and implement various controls and procedures to ensure employee orientation, training, and when required, appropriate vehicle maintenance procedures;
4. ensure that appropriate driver/operator are qualified to operate assigned equipment;
5. ensure that all employees are given adequate training to assure safe work habits are maintained including defensive driver training;
6. provide guidance, training, and knowledge that will help employees keep the vehicles properly maintained and operating safely;
7. assist F.S. and Grounds in ensuring that proper recordkeeping is maintained, accident investigation, driver operator qualification and equipment/vehicle inspection;
8. ensure that this program in integrated into their department policies and procedures encouraging safety awareness for all their employees.

7.6 Employee Driver/Operator

All employee driver/operator must be trained and qualified prior to being authorized to operate any vehicle or equipment. All employees are responsible for vehicles or equipment that they operate and their actions during operations. At a minimum each employee is responsible but not limited to the following:

1. maintains an acceptable driving record in accordance with CVC and SUAM;
2. understands and follows the university's procedures regarding driver and motor vehicles including defensive driver training;
3. practices good, safe driving habits at all times regardless of pressures and constraints;
4. knows the physical limits of the vehicle or equipment being operated;
5. inspects the vehicle or equipment prior to operation, completes the appropriate forms, and ensures that it is in a safe working order;
6. reports all vehicle or equipment problems and unsafe conditions to their supervisor or the Motor Vehicle Inspector;
7. responsible for ensuring that all proper safeguards and equipment in and around the vehicles are maintained in working order.

8.0 VEHICLE PURCHASE

As an operator of fleet vehicles, the university shall maintain compliance with the Clean Air Act Amendment (PL 101-549), National Energy Policy Act (PL 02-486) and California Governor Executive Order W-100-94. To ensure these laws are followed, the university has assigned the following responsibilities:

8.1 FS is responsible to ensure the university purchases no less than the following percentages of alternative fuel vehicles in the following years:

1996 – 25%

1997 – 33%

1998 – 50%

1999+ - 75%

8.2 FS shall ensure these vehicles meet all applicable regulations and California environmental goals.

8.3 EHS is responsible to develop, revise and provide consultation on this regulatory required program.

8.4 Department Directors, Deans, Managers and Supervisors are responsible to provide the F.S. Director with a 60 day written notification/intent to purchase a vehicle. This will allow time for review of the department’s needs and intended vehicle purchase.